Procurement Coordinator

Job Title

Procurement Coordinator

Business

Job Purpose

This role is responsible for providing administrative support in performing procurement of goods and services to end-users consistent with existing procedures and policy in a cost effective and professional manner to protect Company interests. They participate in supplier certification / pre-qualification, registration and searching for new Suppliers/Contractors. They will issue the Purchase Order or Letter of Intend to the suppliers and conduct analysis of the procurement for business units. Moreover, to support the formalities of executing and completing Contracts’ Awarding, Addendum and Renewal. They also participate in the development of systems and procedures towards simplification of work process, automation and process re-engineering. 
 

Principal Accountabilities

Policy and Procedures:
Make awareness of and perform in accordance with the Company’s established purchasing policies and procedures. Participate and provide input to the review of existing or establishment of new procedures.
Procurement & Vendors Data Analysis and Market Research:
Provide support to the team with statistical data / analysis and help them to continually seek new sources of goods and services through new vendors by monitoring local market developments to measure existing rates/cost and achieve uninterrupted supply of the desired goods and services.
Purchase Hierarchy and Vendors Site:
Co-ordinate with end-users and ENOC IT for establishing and maintaining Purchase Hierarchy in the system and act on any changes due to vacation or business trip. Responsible for updating vendor pay sites in various ENOC Group Companies.
Development of Specification and Cost Estimates:
Encourage and assist end-users to develop cost and effective competitive specifications to ensure that all elements of cost and product specifications are taken into consideration. 
Preview Catalogues and Keep Informed:
Preview product catalogue, trade journals and publications in order to maintain an updated and sufficient technical knowledge of the goods and services to be purchased.
Vendors Registration and Pre-qualification:
To assist in executing and completing relevant formalities, reviewing submitted documents, coordinate with technical coordinators, including site/audit visits  and recommend for necessary Vendors Registration and pre-qualifications, 
Co-ordination with Suppliers:
Respond to suppliers’ queries in term of clarifications on purchase orders, goods receipt notes and payments. In addition to supporting Counselling Meetings related arrangements.
Contracts Awarding, Execution & Renewal: 
Support Contracts Management process by approaching end-users and vendors, to identify the appropriate action, preparing necessary documentation, follow-up on approval & signature and maintaining an updated lists/records of Contracts for monitoring purposes. 
Assistance to Superiors:
Perform related duties as assigned by superiors to enable achievement of company’s targets and programs.
Development of Systems:
Carry out studies towards the simplification of work procedures through process redesign and automation. Co-ordinate with IT in developing new reports to enhance data analysis capability for GPC and involve in testing of system/oracle in case of any system upgrade.
Training Responsibility:
Participate in the on-the-job training of trainees and newly hired personnel within the Section to ensure that they develop the necessary skills to independently carry out the assigned procurement activities. 
Management System (Quality, Environment, Health and Safety):
Comply with all relevant ENOC Management System procedures in respect to Quality, Environment, Health and Safety.
 

Additional Principal Accountabilities

Experience

Bachelor’s Degree in science or Business Administration from accredited institution.
3 - 4 years direct and relevant experience in a procurement function within and oil/gas or petrochemical industry.
Skills :
Knowledge of internal processes, standards, policies and procedures 
Professional and Technical Expertise 
Ability to communicate effectively in written and spoken English