Procurement Controller

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Date: 25 Mar 2024

Location: DUBAI, AE

Company: ENOC

Job Title

Procurement Controller

Business

Job Purpose

Roles at this level lead a procurement team. They review, approve and process purchase documentation prepared by their teams. They analyze and resolve problems / bottlenecks and participate in the improvement projects and development of procurement & contracting policies and procedures. They act as technical point of reference to resolve problems escalated by their teams. They have prime responsibility in ensuring that their teams are trained, developed and motivated to realize potential and make significant contributions. 

Principal Accountabilities

Policy and Procedures:
Review existing procurement & contracting policies and procedures and suggest improvements to streamline workflow and achieve better control and safeguard company’s interests.
Supervisory Role:
Supervise Procurement group assigned to various purchase & contracting activities. Review the completed work and ensure that is falls in line with procedures, time targets and quality standards.
Evaluation of Supplier Performance:
Regularly evaluate supplier performance and upgrade it by suggesting corrective action to remedy deficiencies. Analyse root cause and resolve disputes with suppliers.
Procurement Cycle:
Supervise or individually carry out the complete procurement cycle for purchase orders and contracts with terms and conditions which afford the company the fullest protection possible.
Technical Data Analysis:
Respond to suppliers’ technical queries and analyse technical data in suppliers’ proposals.
Techno-Commercial Analysis of Offers:
Analyse and evaluate offers by comparing prices, specifications, and delivery dates to effectively identify and propose award to the supplier with best bid.

Additional Principal Accountabilities

Market Research:
Continually seek new qualified sources of goods and services by monitoring local market developments to measure existing rates/cost and achieve uninterrupted supply of the desired goods and services.
Development of Specification and Cost Estimates:
Encourage and assist end-users to develop cost and effective competitive specifications to ensure that all elements of cost and product specifications are taken into consideration.
Preview Catalogues and Keep Informed:
Preview product catalogue, trade journals and publications in order to maintain an updated and sufficient technical knowledge of the goods and services to be purchased.
Assistance to Superiors:
Perform related duties as assigned by superiors to enable achievement of Section’s objectives.
Training Responsibility:
Participate in the on-the-job training of trainees and newly hired personnel within the Group to ensure that they develop the necessary skills to independently carry out assigned activities.
Management System (Quality, Environment, Health and Safety):
Comply with all relevant ENOC Management System procedures in respect to Quality, Envi

Experience

Qualifications and Experience:
Bachelors Degree in Science or Business Administration or relevant Engineering from accredited institution.
Minimum 10-12 years direct and relevant experience in a procurement function within Oil & Gas or petrochemical industry.
MCIPS qualification
Professional Certification in Material / Supply Management and Project Management.
Skills :
Supervisory skills
Knowledge of internal processes, standards, policies and procedures 
Professional and Technical Expertise 
Ability to communicate effectively in written and spoken English 
Ability to operate standard computer software applications 
Knowledge of basic finance 
Knowledge of technical terminology in use at process plants (Process Knowledge) 
Knowledge of market practices and sources of supply and commercial laws 
Knowledge in supply logistics 
Negotiation skills 
Ability to suggest technically equivalent alternative proposals 
Behavioural Competencies :
Service Orientation  
Commitment  
Integrity 
Communication  
Information Seeking 
Teamwork   
Developing Expertise 
Analytical Thinking 
Leadership
Summary of Key Changes being made to an existing position
Value of procurement handled by GPC gone up by AED 370 M.
In addition to 8 existing companies, GPC provide procurement services to 6 more companies (EPCL, EISL, ESTC, HTL, Cylingas, EMGAS – Technical).
The position was called Senior Buyer who did not have any supervisory role. Now the position is responsible for supervising 3-4 Senior Procurement Officers.
As per existing JD, minimum requirement was 5 years of just procurement experience where as current requirement is 7-8 years procurement experience in oil/gas industry.


 

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