Personal Assistant

Job Title

Personal Assistant 

Business

Job Purpose

As personal assistant to the MD you will be working closely with the MD on a daily basis, providing administrative support, on a one-to-one basis. Your job will be to help MD make the best use of his/her time by dealing with secretarial and administrative tasks. 

Principal Accountabilities

•Devising and maintaining office systems, including data management and filing; 
•Arranging travel, visas and accommodation and to take notes or dictation at meetings or to provide general assistance during presentations; 
•Screening phone calls, enquiries and requests, and handling them when appropriate; 
•Meeting and greeting visitors at all levels of seniority; 
•Organizing and maintaining diaries and making appointments; 
•Dealing with incoming email, faxes and post, often corresponding on behalf of the manager; 
•Carrying out background research and presenting findings; 
•Producing documents, briefing papers, reports and presentations; 
•Organizing and attending meetings and ensuring the manager is well prepared for meetings; 
•Liaising with clients, suppliers and other staff. 
 
 

Additional Principal Accountabilities

Experience

Minimum Requirements (Education, Experience and Skills) 
•At least 5 years’ experience in similar role and industry. 
•Holder of Bachelor’s degree 
•Excellent written and verbal communication skills in English 
•Keen to meet deadlines with full persistence to conclude 
•Capable of handling difficult customers with patience 
•Sound knowledge of Microsoft Office (Word, Excel and Power Point) • Good interpersonal skills