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PERSONAL ASSISTANT

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Date: 14-Nov-2021

Location: DUBAI, AE

Company: ENOC

Job Title

Personal Assistant 

Business

Retail 

Job Purpose

To provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director, helping him to manage and prioritize his time.

Principal Accountabilities

Communication and Documentation:
•    Manage and maintain the MD’s diary and email account. 
•    Filter emails, highlight urgent correspondence and print attachments. 
•    Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems. 
•    Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests. 
•    Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member. 
•    Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements. 
•    Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate. 
•    Manage the process of calling for briefing on behalf of the MD from start to finish ensuring that he is fully prepared for all engagements. 
•    Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD. 
•    Prepare correspondence on behalf of the MD, including the drafting of general replies. 
•    Minute general meetings as required and complete research on behalf of the MD.
•    Ensure guests meeting with the MD are well taken care of

Experience

Minimum Requirements (Education, Experience and Skills)

  • Bachelor Degree and business Administration.
  • 3-4 working experience in administration and secretarial field
  • Excellent communication Skills and English language.
  • Computer skills, Microsoft Office