Inventory Materials Controller

Job Title

Inventory Controller - Products

Business

HETLD

Job Purpose

Proficiently manages and coordinates the procurement of consumables and spare parts for the esteemed Distribution department, including essential tank/truck spares, inventory control, cost/rate monitoring, and general services. The primary focus is to exercise impeccable internal sectional control for the Department, while simultaneously serving as a vital conduit bridging purchasing, departmental management, and valued suppliers.

The core objective of this role is to uphold the business's inventory management strategy with the goal of generating cost efficiencies, optimizing inventory processes, and maximizing working capital utilization. The position's scope is primarily determined by the extent of managerial oversight and the meticulous evaluations of outcomes are the cornerstones of this position.

In addition to these responsibilities, the position assumes a discerning financial and cost­ oriented purview, meticulously evaluating data, and imparting astute insights to the Senior Manager to effectively finalize the budget and impeccably crafted Distribution reports.

Principal Accountabilities

Inventory Management and Material Handling:
Maintain effective lnventory Control strategies to minimize stock-outs and overstock situations while ensuring inventory accuracy.
Proficiently managing the inflow and outflow of Inventory and possessing comprehensive knowledge of products and processes involved in the routine delivery of goods. Conducting efficient procurement of materials, both locally and overseas, with a wealth of expertise in dealing with vendors and distributors across the globe.
Oversee the movement of materials and products within the organization. Coordinate with suppliers and internal teams to ensure timely and efficient receipt, storage, and issuance of materials.
Ensuring precise batch and stock accuracy, tight control, order placement, supplier follow-up, material inspection, and purchase order reconciliation.
Conducts periodic resolution of physical stock with system stock figures for spare parts and diligently maintains records of all consumables issued and utilised.

Group Procurement Coordination
Involves orchestrating quotes, handling purchase requisitions in the system, issuing purchase orders, coordinating with the ENOC Group Procuring Department (GPC) for approvals, and thoroughly assessing costs and rates for all purchases related to HETL Distribution.
Arranges all procurements thoroughly by working closely with procurement teams to ensure timely acquisition of materials and products during emergencies or contingencies.
Collaborates closely with the Senior Manager of Distribution, Operations Manager, and Inv. & Admin Supervisor to exercise proficient control and supervision over all supplies and spare parts essential for the efficient maintenance of the plant and vehicles.
Overseeing and tracking all inventories associated with HETL Distribution, while also maintaining detailed inventory records for spare parts and consumables.
Responsible for procuring urgent parts for tankers from overseas through Group procurement whenever the need arises.

Additional Principal Accountabilities

Financial Accountability/Data Analysis/ HSEO Coordination:
Oversee the timely processing and payment of invoices to suppliers and vendors. Works closely with procurement and accounts payable teams to resolve payment discrepancies and ensure accurate financial records.
Prepares all approved invoices related to purchase and services. Initiates payment processes upon approval from Senior Manager. System based AR approvals in coordination with operating requirements and in accordance with the budget will be updated timely.
Upon the issuance of the purchase order (PO) by GPC and simultaneous completion of the job or delivery by the supplier, the payment process is initiated by releasing the goods receipt note (GRN).
Collaborate with managers and departments to gather financial data for Group Finance's analysis and decision-making.
Utilize inventory data analysis to discern trends, patterns, and discrepancies. Produce comprehensive reports on inventory performance, stock movements, and other pertinent metrics, providing valuable insights to aid in decision-making.
Consistently updating records, analysing data, and closely monitoring project order progress. Evaluating department performance and reporting trends to senior management.
Includes developing and managing records for spares and materials receipt and issuance, conducting quality and quantity checks, and ensuring appropriate storage and distribution to meet departmental requirements.
Perform a monthly examination of expenses for supplies, consumables, replacement of components, and quarterly forecasts to evaluate their alignment with the budget allocation.
Ensure compliance with occupational health and safety regulations while actively engaging in, supporting, and contributing to the department's ongoing improvement process.
To ensure that work is completed in a consistent and controlled manner, adhere to all applicable departmental policies, protocols, standard operating procedures, and HSEQ directives.
Collaborates with HSEQ to procure PPE equipment for Distribution Operations and regularly updates Management on Key Performance Indicators (KPls).

Vendor Performance Evaluation:
Conducts follow-up interactions with F&A to facilitate vendor payment. Carries out a Vendor Performance Evaluation to assess both material supply and services provided.
Other responsibilities include supplier selection, vendor contract negotiations, overseeing deliveries, managing inventory levels, scheduling service visits, controlling supply expenses, and identifying top-notch vendors.

Quality Control and Process Improvement:
Collaborate with the quality control department to ensure all incoming and outgoing products meet the company's quality standards. Take appropriate actions to address quality issues and discrepancies.
Continuously review and improve inventory management processes to enhance efficiency, reduce lead times, and increase overall productivity.
Responsible for the quality and safety compliance of all equipment's within the business unit and disposal /write off the tank trucks in a systematic way with the help of HETL Finance team.

Cyber Information Security Responsibilities

Comply with all applicable information security policies, standards, and procedures.
Classify and protect information assets in accordance with the Data Classification Standard.
Participate in mandatory information security awareness and training programs.
Support information security initiatives and activities within the organization.
Consider information security requirements when managing changes involving information assets.
Report security incidents, vulnerabilities, weaknesses, or non-compliance in accordance with established procedures.
Fulfil role-specific information security responsibilities and contribute to maintaining the effectiveness of the Information Security Management System (ISMS).

Experience

Bachelor's degree in commerce or equivalent qualification.
Five year's of experience in Material management, Inventory control or similar role.
Excellent communication skills in spoken and written English.
Working knowledge of SAP or Other enterprise resource planning system.
Ability to understand recognized Industry Standards in maintenance and safety.
Technical skills: Well-versed in MS-Office applications.
Excellent Interpersonal, Communication and Organizational skills
Self-motivated and able to work independently under pressure.