Finance Analyst - Network Contracts

Job Title

Finance Analyst- Network Contracts

Business

Job Purpose

Under the supervision of the Finance Controller – Network Contracts and direction of Manager – Network Control (Acting), the job holder ensures smooth day to day accounting function of Retail Sites, Auto Pro Sites, Franchises & Tasjeel section, timely release of head lease payments. Besides the: job holder manages the lease accounting in financials, monthly retail staff accommodation costing, franchises and the G/L reconciliation.

Principal Accountabilities

blease
Verifying the lease agreement, enter in the property management systems on yearly basis. 
Sales incentive, enter the sales data provided by the tenant in the captured sales screen in the system monthly.
Prepare the invoice for the sales incentive receivable to the tenant (vendor) once a year, complete and forward to the operations for collection of the amount.
Provide necessary provisions for income of those leases which are under renewal.
Extract the AR ageing report from the system.
Head Lease
Extract the list of lease expiry of each month from the property management.
Enter the expired lease in the PM after verifying with the contract.
Prepare the payment proposal on monthly basis.
Export the monthly amortization figures to GL accounts.
Proposal payment cheques follow-up with FSS, Cheques to deliver the business on time.
Create provision for any expired lease, if necessary.
Trade License
The job holder is responsible for the accounting control of the trade licenses at each station.
Enter the payment proposal in the property management system.
Export the monthly amortization figures to GL accounts.
Proposal payment cheques follow-up with FSS, Cheques to deliver the business on time.
Create necessary provision for the expired leases.
Accommodation Costing & Accounting
The job holder is responsible for the monthly accommodation costing to be worked out and entered in the Property Management system before the payroll generation by the following steps:
Ensure proper rent details are obtained from the concerned department.
Prepare the control sheet by pooling rent/utilities/maintenance and transportation.
Ensure necessary provision is made for expenses not come through.
Enter the data in the property management and run the costing process
Communicate to payroll section.
Verify the expenses posted in the G/L and circulate the details to Retail Operation department.
Circulate the monthly cost by location to operations department.
Reconciliation of the related control account to be done in coordination with Payroll/Retail operations department on monthly basis.
Monthly Reconciliation:
The job holder is responsible for the monthly reconciliation (EPPCO/Tasjeel) of the following G/L Control accounts to be reviewed by Finance Controller – Network Contracts and approved by Manager – Network Control:
Head lease prepared accounts
Sub lease received in advance account
Sublease incentive accrual accounts
Trade license control accounts
Accommodation control accounts
Payroll Suspense
Site Visit
The job holder is required to visit the sites to verify the sublease facility, utilities recovery of the tenant, verify the factual accrual of the master list, new facility, ATM removal, franchise facility, Autopro sites periodically. 
EPPCO Managed Sites Quarterly Profit Finalization:
Finalize the Quarterly profit cheque of EPPCO Managed sites and handover to Marketing department
Prepare income statement
Verify overall revenue/expenses and provide needed provisions
Prepare payment details and obtain the payment approval and forward to cheque AP
Forward cheque to Retail Marketing along with income statement and keep copy/file for future references
 

Additional Principal Accountabilities

Experience

• Graduate with 3 years relevant experience
• Experience of working on an ERP Environment
• Good analytical skills